SENECA BOARD OF ARCHITECTURAL REVIEW MINUTES

NOVEMBER 24, 2008

The Seneca Board of Architectural Review met on Monday, November 24, 2008 at 6:00 p.m. in the City Hall Conference Room. Members present included Chairman Mr. John Luedeman, Mr. David Johnson, Mr. Scott Durham, and Ms. Lauren Holmes Willis. Also present were Ms. Tamy Sanford, Planner; Ms. Tracy Smith, Administrative Assistant; and other interested persons (list in minute book). Absent was Ms. Cari Goetcheus. The press and public were duly notified as required by law.

Mr. Luedeman opened the meeting and reviewed the hearing process.

MOTION made by Mr. Durham to approve October 27, 2008 minutes.

SECOND made by Ms. Holmes Willis

AYE: Mr. Scott Durham, Ms. Holmes Willis, Mr. Luedeman, and Mr. Johnson

NAY: none

Ms. Sanford read staff report for 106 E S Fourth Street. She stated that some items had been approved by staff.

Mr. Luedeman asked how you could repair the sagging header on the front porch without re-pouring the front concrete.

Ms. Rozman stated that the porch was poured around the brick column. The brick columns do not sit on the porch. He stated that after further consideration instead of replacing the mobile home window that is on the back laundry addition that it be removed and sided over.

Ms. Sanford asked for it to be noted that the application had been changed.

Mr. Luedeman asked what item on the application had changed.

Staff replied item # 6.

Mr. Luedeman asked if anyone would like to speak for the application.

Mr. Rozman stated he was looking forward to working with the board.

Mr. Luedeman asked if staff had any comments.

Ms. Sanford referenced the photos on page 4 of 5 of the eaves. There was discussion about removing the soffit and fascia and exposing the rafter tails leaving the eaves open, but the former installation of the vinyl soffit damaged the rafter tail. She referenced the picture that showed the original design and exposure.

Mr. Luedeman asked if the home had vinyl soffit.

Ms. Sanford stated that was correct.

Mr. Luedeman asked if there was any discussion.

Mr. Johnson asked for clarification on the overhangs.

Ms. Sanford stated that it was not possible to leave them exposed.

Mr. Rozman stated that the fascia was so rotted out that a section had to be removed to replace the fascia before roof repair.

Ms. Sanford showed the board the area that was sagging.

Mr. Durham asked if any of the other areas had been addressed.

Ms. Sanford stated that no other area had been addressed.

Ms. Holmes Willis asked if the board wanted to make a motion to separate the items and address them individually.

Mr. Luedeman stated yes.

MOTION made by Ms. Holmes Willis to address each item on the application individually.

SECOND made by Mr. Durham

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Ms. Sanford reminded the board that staff approval was given for some items.

Mr. Luedeman asked which items were approved by staff.

Ms. Sanford stated items 7, 8, and 9.

MOTION made Ms. Holmes Willis to approve vinyl siding repair and cover the bathroom window.

SECOND made by Mr. Johnson

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

MOTION made by Mr. Johnson to allow new concrete porch floor to be poured.

SECOND made by Ms. Holmes Willis

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

MOTION made by Mr. Durham to replace the front porch center column to support roofing structure.

SECOND made by Ms. Holmes Willis

Discussion followed.

Mr. Luedeman asked for clarification on the center column.

Mr. Rozman stated that he believed the center column had been placed there due to the sagging issue. He stated there was a twelve foot span with a single 2 x 6 post in the middle. He stated that he had already replaced some of the columns on the interior side to try and support the span. He stated that the column could be wrapped to match the other existing post.

Ms. Sanford stated in her conversation with Mr. Rozman at application the depth of the concrete floor needed to be changed to support the additional weight of the roof.

Mr. Durham asked if he would be using rebar to support the concrete floor.

Mr. Rozman stated he would use gravel and compaction in the center, could use screen mesh or fiberglass reinforcement.

Mr. Luedeman asked the applicant if the center post could look like the others.

Mr. Rozman stated it would depend on cost and other elements, but he would try to make them look like the others.

Mr. Luedeman asked if the columns were 4 x 4.

Mr. Rozman stated yes.

Mr. Luedeman called for a vote regarding the concrete floor.

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Mr. Luedeman asked if the sample window the applicant brought was what was going to be used.

Mr. Rozman stated no it was a sample.

Mr. Luedeman asked if the muntins where internal.

Mr. Rozman stated that was correct.

Mr. Durham asked if all windows would be replaced.

Mr. Rozman stated that was correct, if financially able.

Mr. Johnson asked for clarification.

Mr. Rozman stated they were not sure if they would be replacing the windows, but if they do replace them, they would replace all the windows.

MOTION made by Ms. Holmes Willis to approve the vinyl window replacement.

SECOND made by Mr. Johnson

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Mr. Rozman asked to clarify his request to close mobile home window in bathroom with vinyl siding.

MOTION made by Ms. Holmes Willis to approve the closing of the window opening with vinyl siding.

SECOND made by Mr. Durham

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Mr. Rozman stated his reason for the closure of the mobile home window in the laundry addition.

MOTION made by Mr. Johnson to approve item # 6 as amended.

SECOND made by Mr. Durham

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Mr. Rozman stated that the chimney removal would require the replacement of the siding in that area as well.

Mr. Luedeman stated that was covered under item number 1.

Mr. Luedeman asked if there was any old business to discuss.

Mr. Luedeman asked if there was any new business to discuss.

Ms. Sanford referenced the handout that was provided by Ms. Goetcheus.

Mr. Luedeman asked for a copy of the handout to be sent to the Seneca Daily Journal.

Ms. Sanford stated staff would provide that information.

Mr. Luedeman asked if anyone else should be provided a copy of the handout.

Ms. Sanford stated staff could possibly add a link to the City of Seneca website to provide that information to the public.

Mr. Johnson asked about the status of the new guidelines.

Ms. Sanford stated that staff was still working on them.

MOTION made by Ms. Holmes Willis to adjourn.

SECOND made by Mr. Durham

AYE: Mr. Luedeman, Mr. Johnson, Mr. Durham, and Ms. Holmes Willis

NAY: none

Meeting adjourned at 6:36 p.m.